The virtual data room is a product of combining elements of a web content management system and a document management system. It is a repository (archive) of certain confidential corporate documents in electronic form and with a clear structure. Usually exists as a website. A distinctive feature lies in the principle of a fireproof safe: an increased level of protection for access and transmission of data to external users and their physical safety. You can see all the principles of proper file management in data room table of contents.
Which Organizations Use A Virtual Data Room?
Financial sector. Companies that work with critical information are in dire need of secure means of delivery of documents and control of access rights to data for branches and external contractors.
Design organizations. Such companies often face a situation when a working group needs to provide access to data for a certain period and it is guaranteed to block (revoke) access to documents after the completion of the project.
Communication service providers. Telecom operators need tools to protect user data and label documents following with regulatory requirements.
Retail enterprises. Retail organizations need to protect the data that is on the devices of merchandisers and sales representatives and may have commercial value.
And in general, all organizations need modern protection and means of control over the dissemination of information transferred to external counterparties.
Data Room Index And Other Ways To Manage Files Correctly
To simplify the use of virtual data rooms, the developers have incorporated the basic principles of proper file management in the table of contents.
Download Drag & Drop
Files Fill a new room with data in one click. Drag files and folders from your computer to the download window. You don’t need plugins.
Bulk upload to save time
Upload documents to the data room in no time. There are no restrictions on the size or number of uploaded files. In an instant, the upload of files to the data room will be complete.
Uploading Files Of Any Format
Upload files in any format. No special preparation of files is required before uploading. Files in 25 major formats are converted to a secure PDF format. It can be viewed in any browser, no additional software is required.
Find Files Quickly Using Tags
Labels serve a dual purpose. They help you sort your documents and can be used as search filters. Use multiple tags to organize files according to the needs of your project.
Integration Using Windows
The iDeals Sync app automates uploads and downloads of data. You can easily sync the contents of your desktop, shared folder, FTP server, or corporate file storage with your data room.
Thousands of documents and folders are automatically numbered as you download or move them. You do not need to manually create or modify the data room index.
Find information quickly using keywords and multiple searches. OCR searches for a word or phrase in any document that is in your data room.
Easy File And Folder Management
Easily upload, delete, merge, move, view, download, restore and rename files and folders. Combine the content of multiple files into one PDF file.
If you use these principles during working with files in a data room, then you will not have any problems, and the level of efficiency will be very high.